The followings are the special arrangements during bad weather:
When Tropical Cyclone Signal No. 3 or Red Rainstorm Warning Signal is in force, all conference programs will continue to be held as scheduled, unless otherwise announced by the organizer.
When the Hong Kong Observatory announces that Tropical Cyclone Signal No. 8 (or above) or Black Rainstorm Warning Signal will be issued within the next 2 hours, special arrangements may be required based on the prevailing weather situation. Conference participants can call the Conference Secretariat at 2827 1408 or visit the conference website (apcap.tungwahcsd.org.hk) to check for any special arrangements.
When Tropical Cyclone Signal No. 8 (or above) or Black Rainstorm Warning Signal is in force, the following arrangements shall apply:
| Weather Condition | Action to be Taken | |
| Morning Session | ||
| Tropical Cyclone Signal No. 8 (or above) or Black Rainstorm Warning Signal is in force at or after 6:30am | All morning activities (8:30am to 2:00pm) will be suspended until further notice. | |
| Afternoon Session | ||
| Tropical Cyclone Signal No. 8 (or above) or Black Rainstorm Warning Signal is cancelled at or before 11:00am | All afternoon activities will be resumed at 2:00pm in the scheduled order *. | |
| Tropical Cyclone Signal No. 8 (or above) or Black Rainstorm Warning Signal is in force after 11:00am | All afternoon activities (2:00pm to 5:30pm) will be suspended until further notice. Please call the Conference Secretariat or visit the conference website for the contingency arrangement. | |
| Weather Condition | Action to be Taken | |
| Tropical Cyclone Signal No. 8 (or above) is issued | All programs will be suspended immediately and contingency arrangement will be announced. | |
| Black Rainstorm Warning is issued | All programs (except those held outdoors) will continue unti the end of that session, unless the organizer announces that session be suspended. | |